Total Control from Start to Finish

Centralised Quote & Order Management

Seamlessly manage every quote, order, invoice and delivery — all in one place.

End-to-End Order Management Without the Hassle

Tired of chasing emails for tracking or waiting on suppliers for invoices? Probrand’s Procurement Platform digitises the entire post-purchase process, IT, Procurement and Finance teams complete oversight from order to invoice — while saving time and reducing admin.

What You Can Do with Order Management

From streamlining finance workflows to tracking split shipments across multiple suppliers, our platform centralises every detail so you can:

Instantly view all orders

current and historical

Track deliveries

from multiple couriers across multiple distributors

Download invoices

as soon as they’re available

Access quote/order history

and reload to basket

View procurement reports

Track Every Order

Every Item, Every Time

Our Order Tracking function is built for complex IT procurement. One order can involve multiple items, from multiple distributors, all shipping separately. Instead of chasing tracking details manually, simply log in and see:

Real-time tracking links for each individual line item

Updates from 45+ distributors and courier services

Proof of Delivery (POD) visibility for accurate goods-received processes

A full tracking history for audit and dispute resolution

No more supplier emails. No more lost parcels. No more guesswork.

Invoice Downloads Made Easy

Your finance team will love this. Invoices are automatically generated and available the morning after dispatch. With one click, you can:

Download and view all related invoices

Match line items to orders with full visibility

Support finance workflows with on-time documents

Order History

Reorder, Quote, or Search with Ease

Your order history becomes a powerful tool. Reload previous orders into your basket for instant re-purchase.

Filter by purchase date, PO number, user, and more.

Why It Matters

Cut procurement admin time across IT and finance

Avoid delivery confusion with multi-supplier tracking

Empower users with self-serve visibility

Accelerate month-end processes and reconciliations

Reduce procurement risk with a digital paper trail

Analyse, Optimise, Repeat

Get real procurement intelligence from your order data. Perfect for IT and procurement leaders building budget plans, auditing performance or renegotiating with suppliers.

Order History Reports

See who ordered what and when

Vendor & Category Reports

Understand where your money’s going

User Activity Reports

Spot procurement trends or training needs

Savings Tracker

Highlight how much has been saved through benchmarking, bids, and basket optimisation

Frequently Asked Questions

How accurate is order tracking?

We partner with 45+ distributors & courier systems, feeding live tracking data for every item on your order. This ensures you always have up-to-date visibility of your deliveries, including shipping status, expected arrival times, and any delays. With centralised tracking, administrators and users can monitor orders in real time, reducing uncertainty and improving planning for IT deployments or project schedules.

Can I see who placed each order?

Yes, the platform logs user-level activity so you can monitor and report on individual purchasing behaviour. This gives administrators full visibility of who is making purchases, helping with accountability, auditing, and compliance. Combined with spend limits and approval workflows, you can ensure all orders align with company policies and quickly identify any anomalies or unusual activity.

Are invoices matched to orders automatically?

Yes, and they’re available to download the next day. No need to chase. The system automatically links each invoice to its corresponding order, simplifying reconciliation for finance teams and ensuring accuracy in reporting. This reduces administrative effort, prevents errors, and provides immediate visibility of spend across your organisation.

How far back can I see my order history?

You can search and filter your full order history by multiple parameters, going back as far as your account’s creation. This makes it easy to track past purchases, audit spend, or analyse trends over time. Detailed records include order status, items, quantities, and pricing, giving you complete visibility and control for reporting, budgeting, and compliance purposes.

Is this feature available to all users?

Order Management is available as part of the Probrand Procurement Platform to all registered business users. Access levels can be tailored by role, so while every user benefits from visibility of their own orders, managers and finance teams can see organisation-wide activity for greater control.

Streamline Your Entire Order Process

Gain complete visibility over quotes, invoices, tracking and reporting — all in one centralised platform.